Privacy Policy

Last updated 14.03.2025

1. Data controller
Federation of Finnish Learned Societies
Kirkkokatu 6, 00170 Helsinki
tsv(at)tsv.fi
tel. 09 228 691

2. Contact person
Janne Pölönen
Kirkkokatu 6, 00170 Helsinki
julkaisufoorumi(at)tsv.fi
tel. 09 228 69 246

3. Name of the register
Register for RESSH2025 conference

4. Legal basis and purpose for the processing of personal data
The legal basis for processing personal data is consent. The purpose of processing personal data is to organise events.

5. Data to be processed
The register contains the following information about the registrants: name, e-mail address, background organisation and, if necessary, information about special diets.
Following information is collected about the payer for payment processing : name, organisation, e-mail address, country.

6. Data sources
The data is obtained from the registrants themselves when registering for the event.

7. Disclosure and transfer of data and transfer to areas outside the EU or the EEA
Data is stored on secure servers located in Finland, managed by Federation of Finnish Learned Societes. Data is not transferred outside the EU or EEA by the controller.

Information can be passed on to our partners participating in the organisation of the event. We can hand over information about special diets to catering services. We make sure that our partners are committed to complying with data protection legislation.

Information about the payer is transmitted to Visma Pay during the payment process. Visma Pay (Visma Payments Oy, business-id FI24865594) is the payment facilitator of the online shop.

8. Data protection and storage period
Only those employees who have the right to process personal data for their work have the right to use systems containing personal data. The systems are protected with usernames and passwords. Personal data is stored for a maximum of one month after the event. The controller rectifies, erasures or completes personal data in the register that is incorrect, unnecessary, incomplete or outdated in terms of the purpose of the processing, on its own initiative or at the request of the data subject.

9. Rights of the data subject
Every person in the register has the right to check what information about them has been stored in the register and to demand the rectification or erasure of inaccurate personal data if there is legal basis for it. The registered person also has the right to cancel or change their consent. All contacts and requests regarding this statement should be made in writing or in person to the contact person named in this statement. The requester may be asked to prove their identity.

10. Changes to the privacy statement
If this statement is updated, the changes will be visible in the statement and dated. If the changes are significant, we can also inform about these on our website.